Summer 2021 Program Resources


This page contains summer 2021 co-curricular program planning resources and a list of frequently asked questions. These resources are intended for faculty and staff planning summer 2021 co-curricular programs. Duke students should not apply for co-curricular programs directly.

Duke requires all 2021 co-curricular programs that plan in-person or on-campus programming to apply for approval. For more information about applying for a 2021 summer co-curricular program please review the 2021 Summer Co-Curricular Guides.

To assist with planning your in-person activities, please see Duke’s current events guidelines. For planning assistance and approvals for in-person events and activities, please consult the Expanded Student Programming Committee at Activities21@duke.edu.


The 2021 summer co-curricular program application will remain open through the summer to support the registration of programs.

Any 2021 co-curricular summer program, whose participants will engage in in-person or on-campus programming, including living in University housing, will need to complete a 2021 Summer Co-Curricular Program Application. Program participants can include graduate, undergraduate, Duke, or non-Duke students. 

Co-curricular programs of any size with intentions of coming on campus must apply for approval. Even if your unit funds a single student who will be conducting independent research on campus, you will need to submit your program for approval. 

If your students want to apply for on-campus housing your co-curricular program will need to apply using the 2021 Summer Co-Curricular Program Application. If you do not have in-person events planned, but do end up having students resident on campus, we encourage you to consider holding an in-person discussion group or permitted social gathering to assist students in building a community for the summer. If your program is 100% virtual and you do not want students to live on campus you do not have to complete the application.  

Undergraduate students can use campus resources (labs, libraries, maker spaces, etc.) this summer if they are participating in an approved co-curricular program and space within those resources allows. Summer schedules for these resources are forthcoming. Participants requiring certain accesses, such as to arts spaces in the Rubenstein Arts Center, will incur an additional fee.  

Program coordinators for undergraduate students wishing to use campus resources this summer should apply using the 2021 Summer Co-Curricular Program Application

Graduate students can use campus resources (labs, libraries, maker spaces, etc.) this summer, if they are participating in an approved co-curricular program and space within those resources allows. Summer schedules for these resources are forthcoming. Participants requiring certain accesses, such as to arts spaces in the Rubenstein Arts Center, will incur an additional fee. 

Program coordinators for graduate students wishing to use campus resources this summer should apply using the 2021 Summer Co-Curricular Program Application


This summer all co-curricular programs planning in-person or on-campus programming must participate in COVID-19 baseline and surveillance testing. Baseline testing must be completed before the start of in-person summer co-curricular programming.

All co-curricular programs should plan to end their activities and be moved off campus but August 9th before 12:00 pm. Programs should be a minimum length of 4 weeks to qualify for in-person approval.  


Students participating in approved co-curricular programs are eligible for campus housing. This includes, but is not limited to, students participating in virtual programs, independent research projects, and Duke-sponsored internships. Approved co-curricular programs do not have to provide housing for the entire group, but do need to provide a full roster. The process to sign up individual students for approved co-curricular housing will be included in the post-approval information provided by CES.  

One student will be assigned per room during Summer 2021. 

The daily rate for housing during the 2021 summer is $50.45 per student. Note that the minimum stay on campus is four (4) weeks, with the actual period of time delineated by the program. For example, the housing cost for a 4-week program (28 days) is $1,412.60. Also see information about move-in dates and baseline testing which could extend the housing periods. 

All co-curricular programs with students living on campus must align move-in with the approved baseline testing dates. All students must move out of housing by Monday, August 9th.

There are some accommodations for students who need housing outside of their program dates:

Extension Housing
On April 1, Duke Housing and Residential Life (HRL) opened their application for extension housing. Extension Housing (May 3 – 11) covers the gap between the end of the spring semester and the start of summer; students MUST apply for extension housing and will be charged the daily rate of $42.82. This is a short-term option for current residential students and NOT intended to go past May 11. The charges for this extension housing will be billed directly to students’ bursar accounts. Here is the link to the portal

Please note there is no personal belonging storage option for students who leave campus between the spring semester and the start of their summer program. 

Early Arrival Housing
Later in the summer, HRL will open the application for Early Arrival housing. Early Arrival Housing (August 9 – August 20) covers the gap between end of summer and start of fall semester; students MUST apply for early arrival housing and will be charged the daily rate of $50.45. This is a short-term option for fall residential students. The charges for early arrival housing will be billed directly to students’ bursar accounts. 

Bridge Housing
If you have participants who need housing before or after the program and the dates are outside of the dates above, please email summer-ces@duke.edu with a request for bridge housing. Participants will be charged the daily rate of $50.45 for each night of bridge housing. They are also expected to have a meal plan during that time. In your request, please include, student’s first name, last name, dates housing is needed, and dates of the program. We need the request at least 3 weeks prior to the program start date to approve and make accommodations. 

We will do our best to make accommodations, but we cannot guarantee housing outside of program dates. Bridge housing is for students in need of a housing solution while in transition. If students are granted bridge housing, they will be expected to partake in COVID testing during that time and will be held to current Duke policies and guidelines. Bridge housing will be charged through Conference and Event Services. 

Duke Housing and Residence Life will have staff in residence halls. 

Gap housing is available. Students may contact Duke Housing and Residence Life, housing@duke.edu   to submit a request for approval. 

Students participating in approved co-curricular programs are eligible for on-campus housing, but the residential portion of their summer must conform with the check-in dates and check-out date set forth in the co-curricular housing information.  


The 2021 summer COVID-19 testing protocols will continue as established during the semester. For more information on baseline and surveillance testing visit https://returnto.duke.edu/public-health-measures/

All co-curricular program participants, including students, staff, and faculty are required to participate in COVID-19 testing protocols. After your co-curricular program is approved, you will be provided further information regarding this process. 

Visitors to campus must comply with Duke’s public health measures. For further information, consult https://returnto.duke.edu/campus-visitors/

Students will be required to participate in entrance base-line testing upon arrival. Duke Student Health will notify all students living on-campus, or participating in on-campus co-curricular programming, about these requirements prior the summer term start date. Student are required to sequester until their baseline testing results are known. Programs should plan to operate remotely during the first 48 hours after arrival while students sequester. 

Program participants arriving directly from international travel should consult with the Duke Travel Office about the latest university requirements for quarantine.  

Duke will follow North Carolina state law regarding vaccination protocols. For more information, consult https://www.dukehealth.org/covid-19-update/covid-19-vaccine-update.  


Students living off-campus can access campus to participate in their co-curricular program, research, or internship if the program has been approved through the co-curricular program approval process.   

Before the end of the spring semester, approved programs must submit a full roster of staff and program participants who will be participating in any in-person programming on Duke’s campus. All participants, both living on and off campus, will be required to participate in Duke’s SymMon monitoring and COVID-19 testing protocols. 

All programs with non-Duke participants, whether residing in campus housing or not, will need to sponsor affiliate Duke NetIDs for each non-Duke participant. This enables participants to access campus buildings and participate in Duke’s SymMon monitoring and COVID-19 testing protocols. 


There will be an approval process in place for co-curricular programs wishing to propose off-campus activities for undergraduates. Proposed off-campus activities for undergraduates should be confined to the local Durham area and should minimize contact with the Durham community. Community-facing civic engagement, volunteering, and other service projects will not be permitted.  

Undergraduate students are not allowed to travel beyond Durham for co-curricular 2021 summer programs. All local Durham travel and activities must be approved. 

No Duke-supported undergraduate travel, domestic and international, will be allowed in summer 2021. There will be no exceptions for research or other scholarly pursuits. The restriction applies regardless of the type of Duke funding (discretionary, allocated, or research) or approvals from faculty, deans, or administrators. For questions regarding Duke’s summer travel policy, please contact Duke Global Administration and Travel Support at globaltravel@duke.edu.    


Yes. In fact, if an approved co-curricular program is not paying direct expenses to support participation in an on-campus program, the program is encouraged to provide a non-compensatory payment to program participants. Non-compensatory payments are defined as:

  • payments made to support the recipient in education enrichment opportunities and
  • where the recipient is not required to work for or provide any type of service for or on behalf of Duke in exchange for the payment.

Participants may use non-compensatory payments for any purpose, including to pay housing and other living expenses. Stipends, fellowships and grants are often non-compensatory payments, but rather than relying on what the payment is called, programs should focus on the above two criteria.

For more information, see https://finance.duke.edu/payroll/noncomp/determine.  If a program is unsure whether a payment is non-compensatory, the program should contact Duke Corporate Payroll Services at payroll@duke.edu.

If an approved co-curricular program provides a non-compensatory payment to a participant, the Program must have the participant sign a legal agreement.  Please contact experientialed@duke.edu for a template and details.  

NOTE: Duke reports all non-compensatory payments to the IRS on a form 1099 (U.S. Citizens and residents) or Form 1042 (foreign nationals). Programs should be sure to communicate this to participants. For an example, see the language on the Dean’s Summer Research Fellowships webpage: https://undergraduateresearch.duke.edu/urs-programs/deans-summer-research-fellowships#DSRF%20Eligibility%20and%20Criteria

Yes and no. Approved co-curricular programs can provide funds that are dedicated to pay for on-campus housing, but may not do so for off-campus housing, including off-campus housing in Durham. 

Duke funding cannot be used to support in-person, off-campus internships or research experiences, regardless of the COVID-19 mitigations in place. All summer 2021 non-Duke campus-based internships and research experiences should be virtual.  


On-campus, in-person activities should be organized using the same density and COVID-19 mitigation rules used during the semester.

To assist with planning your in-person activities, please see Duke’s current events guidelines. For planning assistance and approvals for in-person events and activities, please consult the Expanded Student Programming Committee at Activities21@duke.edu.

All on-campus programs must complete the 2021 Summer Co-Curricular Program Application.

Duke requires all 2021 co-curricular programs that plan in-person or on-campus programming to apply for approval. For more information about applying for a 2021 summer co-curricular program please review the 2021 Summer Co-Curricular Guides.


A meal plan is required for all co-curricular participants who are living on-campus this summer. As a reminder, unused money at the end of the summer is not returned and does not roll over to the fall semester. 

Yes, a membership for the summer can be Purchase directly through Duke Recreation via their website beginning May 17th. Please be sure interested participants review the COVID-19 protocols before signing up. 

Activity Fee  
There will be no activity fee for co-curricular programs this summer.  

Health Fee  
The Health Fee for co-curricular summer programs will only be charged if a student uses Student Health services (scheduling a wellness visit, etc.). This fee will be a weekly charge for the week(s) in which the health service is being accessed. The exact fee is being finalized, but it is a small fee.

Duke students who engage with Student Health will be charged through their bursar account. Non-Duke students who engage with Student Health will be charged through Conference and Event Services.

Please note that baseline and surveillance testing is a health service provided free of charge to eligible Duke community members this summer, which includes approved co-curricular program and lab participants.